Here you will find answers to some of the most frequently asked questions about the different licensing options we offer for BusyCal & BusyContacts on macOS. If you don't find your question answered below, feel free to contact us.

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We have also provided a comparison of the various licensing models we support here.

Is there a subscription fee?

No, not when you purchase directly from our online store. Our online store only sells you a non-expiring, non-recurring, perpetual license.

Some time by Q3 2021, BusyCal and BusyContacts will be available via subscription-only from the Mac App Store. Our apps are also part of Setapp, a cross-platform subscription service that offers you a curated collection of macOS apps under a single subscription.

What is a Perpetual license?

When you purchase directly from our online store, which offers you the same secure-buying experience as the app store, you're paying for a perpetual license that is yours to keep, forever. You own the version of the app you paid for, including all the updates released after the time of purchase until the time free updates expire.

This also means that there is no looking out for a BusyCal 4 / 5 / 6 etc. There's a single version of BusyCal and BusyContacts that we will continue to update and improve - and your license entitles you to all updates, both major and minor, for 18 months.

There are no recurring payments and no subscriptions. Once you pay for the product, you're making a one-time purchase, not a recurring one. You own the right to continue using the purchased version forever.

You can learn more about the different licensing models we support, here.

How long will my perpetual license remain valid?

You get a lifetime license that never expires, which means you own the version you paid for and can continue using it forever. However, your license is valid for 18 months of free updates starting from the date of purchase. This would include bug fixes, enhancements and new features - both major and minor. To continue to receive updates after 18 months, you will need to renew your license.

For instance, say you purchased BusyCal on the 1st of Jan 2020, when it was on version 3.6. You will be entitled to own all updates posted until July 2021. After the expiry date, you can continue using the last update that was released; say, version 3.24 - forever. If you then choose to renew your license, you will receive an additional 18 months of updates, starting from the date of renewal. This way, you can choose not to renew for six months, and renew only when an update we post interests you with a feature or enhancement you always wanted.

I thought I was going to get free updates and support till the end of time?

Starting with BusyCal 1 up to BusyCal 3, each has been a paid upgrade. The licensing model has been more or less the same; you pay for a version which you then get to keep forever. You get free updates for a certain number of months. A new paid upgrade is released, after which you stop receiving updates to the version you owned.

But a perpetual license sounds like a subscription?

If it were a subscription, you would be prevented from using the app unless you paid the renewal fee. This is not the case. You are entitled to use the app you paid for forever. Renewing your license is up to you.

How much will a renewal cost?

A renewal costs $29.99 (volume discounts apply) - entitling you to an exclusive 40% discount when renewing an existing license. This way, you pay the full price only once.

Why not do a paid upgrade instead for a major update?

This is the pattern we've followed since BusyCal 1 → 2 → 3. More or less, every 12 to 18 months, we issued a new paid update to the app and abandoned supporting the previous version entirely, which meant that customers on existing versions had to pay to upgrade or stay on the version they're on (exactly how it works with a perpetual license).

So why did we change? Releasing a major upgrade means changing the app's internal app identifier, which means everything that works already perfectly breaks for the user. Users have to go through a proper migration of their database, during which there is a chance that something might go wrong and the user may lose actual data. Then one needs to deal with backups and restores. There's also having to deal with a proper uninstall of the previous version, getting rid of installed extensions and leaving unwanted app cruft behind. Users still at times get double alerts from BusyCal 2 and BusyCal 3 where the uninstall after an update did not go as planned. It's a nightmare. Not to mention lost customers on App Store due to app being released as a brand new app (as the identifier changed), re-marketing and re-branding it whilst forcibly making UI changes to justify the 'major'-ness of the app - many times annoying our customers further with a steep new learning curve.

Secondly, everything around us has changed - literally. macOS updates have been a lot more regular and a lot more disruptive. iCloud / Google / Microsoft seem to be changing their service regularly. Something breaks, then we spend a month fixing it. Apple all of a sudden decides to break Reminders, and the burden is upon us to literally re-write a major portion of the app as a dot x.1 release only to fix this. For the user this is a minor bug fix while for us it's months of hard work, a major re-write and a lot of stress supporting this going forward (for months up to a year). Then iCloud decides to suddenly change something without notice, or introduce a new pressing change such as an app specific password requirement. It was Google last year, making sweeping changes and breaking many. Not to mention a myriad of CalDAV / CardDAV / Exchange flavors we have to deal with and support daily. A major part of our day outside of real development is spent looking at logs and network traces only to pinpoint bugs present in the CalDAV server our user is using. Suddenly last year, online meetings became a thing. All of a sudden all calendaring apps must provide some level of integration. We're quite literally providing a service on top of existing services that are constantly changing and evolving.

In short, the line that was previously drawn between bug fixes and major updates has almost diminished. It's become increasingly difficult to sustain without charging our customers monthly - like many companies now do; everything is a SAAS. Which is annoying.

So what do you do if you don't personally like Subscriptions and aren't getting paid at all for the work and support you've been doing for 5+ years with free updates? And making a new hire is impossible because they ask you for a fee that you no longer make as a company? You make it fair and begin charging for updates based on a set period - this way customers get big and small features irrespectively and we get paid for real work. The industry standard is 12 months. We switched to 18. We also kept renewals optional. Renew only if you find good value in our updates.

I've read everything and I am unhappy I won't get updates forever. I want a refund!

If you've purchased the app directly from us, you're entitled to a refund within 30 days of purchase, no questions asked. Please contact us so we may process this for you. If you've purchased the app from the Mac App Store instead, please reach out to Apple within 14 days of purchase.

Unfortunately we will not be able to refund an order if it was made outside of the refund window.

What if I have multiple licenses for the same product?

To keep it simple, the expiry date is tied to your registration code. Conversely, if you were to purchase 10 copies of BusyCal today, you will be issued a single registration code. All your devices using this registration code will share the same period of 18 months and expire at the same time.

What if I own both BusyCal and BusyContacts?

You will have to renew both products separately. Each product renewal will be 40% off the original price separately, i.e. a renewal will cost you $29.99 after a 40% discount applied to $49.99 (original price).

Do I need to download and install the app again after renewal?

No. Once you renew your license, you can continue using the version you have or update to a more recent version in case there is one available.

When it comes to renewal, will I have to renew all the licenses under the registration code or can I pick a quantity?

If you originally purchased 10 licenses and your 18 month period of free updates is over, you will normally only be able to renew all of these licenses at the same time, since the renewal is tied to your registration code instead of individual device activations.

If you only wish to receive new updates for a subset of macs, the easiest thing would be to make a new purchase. Since you are an existing customer, you can use the 'Sidegrades and Upgrades for Existing Customers' option to purchase an upgrade instead. The only thing to note is that you will have to use the newly generated registration code against this new purchase in order to utilize the 18 months of free updates.

What if I don't renew my license?

If you don't want to renew your license after the 18-month period, you can continue to use the version of the app that you have, for as long as you want, but you won't be able to receive any further updates, this includes critical bug fixes. To receive new updates with new features, enhancements and bug fixes, a renewed license will be required, entitling you to own another 18 months of updates.

In most cases, not renewing a license will not affect you in any way or form, however this isn't guaranteed. At times a new version of macOS can deprecate certain features or remove support for them entirely, prompting app developers to make changes to fix crashes or fulfill additional requirements. An example is the shift from 32-bit to 64-bit, or more recently the shift from Intel to Apple Silicon, which required a lot of work to ensure compatibility. In recent months iCloud also made unannounced changes that broke Reminders and to-do sync for a majority of our users, for which we had to swiftly add native Reminders sync support.

You can always change your mind at any time. Not renewing a license does not prevent you from using the app. You simply miss out on updates that are rolled out. You can keep using the app for months / years / decades before you decide to renew your license and get back onto the latest version.

Will I have to renew my license for all my devices?

When you renew your license, you're renewing the license tied to a serial code for all your macs. If you own multiple macs and use the same serial number on all of these, you only need to renew your license once and continue using it on all your personal devices. The only time we ask users to buy and renew additional licenses is when these are used on non-personal, work machines.

What about major app releases? Will I need to make further purchases?

No. Instead of developing a major paid update and timing it with the release of the new version of macOS each year, we have instead decided to make it simpler for ourselves and our users. Instead of marketing BusyCal as 'version 4' and trying to sell it as a paid upgrade, there will only every be a single version of BusyCal that you renew a license for, in case you wish to see an additional 18 months of innovation. Users will continue to receive meaningful updates, including major new features, critical fixes, performance improvements and enhancements as part of their renewal.

I don't remember signing up for a perpetual license, why do I have to pay for a renewal again?

No, you do not have to pay again. Renewing a license is completely optional. That is the whole point.

When you purchase BusyCal 3, for instance, there is always a chance of 'BusyCal 4' releasing a few months down the line, as a separately paid upgrade. In that case, you're now stuck with an app you just paid $49.99 for and it already has begun to feel dated since it's no longer supported.

With our '18-months of updates included' license, everyone's treated equally, and you get far greater value for the money spent. There is no longer a BusyCal 4 / 5 / 6 but a single version that keeps improving - you enjoy 18-months of improvements (both minor and major), and when the time is up, you choose whether you wish to renew the license for another 18 months or stick with a 'good enough' version you're currently content with.

Why am I asked to renew my license? I just purchased it.

As explained in this question, you are entitled to 18 months of free updates, starting from the date of purchase.

You do not have to renew the license if you do not wish to do so. This will simply mean that you will have to download and install the last eligible update covered by your license, as explained here.

If you have installed a more recent update not covered by your license, you will automatically be directed to the last eligible version. Simply follow the instructions on screen when prompted.

I just updated the app from an older version and it tells me I'm not eligible and now need to downgrade? Why did it let me update to begin with?

Our shift to the new licensing model means that users updating BusyCal or BusyContacts from an older version to a new version would be met with an unfriendly prompt, informing them that they're not eligible to use this particular update and that they need to downgrade. We're sorry. There's no easy way around this.

Older versions of our app did not contain the required code to perform license eligibility checks. Also, in case you download the latest version of the app from the website, you may find that your license does not permit you to use this particular version and that you need to downgrade.

You will need to downgrade to a version that your license covers and continue using that forever, unless you wish to instead renew your license and receive an additional 18 months of updates.

You can download an older version from here:

You can renew your license from here.

The app tells me that my license expires on the 1st of Jan, 2021. Why?

Users that purchased the app between 2016 and 2021 had their licenses expired 18 months starting from the date of purchase.

If you had bought BusyCal or BusyContacts in 2016, for instance, your license in fact was originally entitled to updates till around the begining of 2018. However, we decided to not charge anyone till the begining of 2021 and extended all previously expired licenses to the 1st Jan, 2021. During this time, you continued to receive all updates for free.

You can choose to renew the license and continue receiving updates for another 18 months if you wish from here:

I just updated to the latest version of the app and it tells me my license has expired

As explained here, we extended all expired licenses to last up to the 1st of January 2021 irrespective of when these expired (since 2016). In case you've just downloaded an update and are being informed that you're not eligible to use the update, you may downgrade to an earlier version that was released before the 1st of January 2021, or renew your license to own another 18 months of updates.

To install a previous version of the app you're still entitled to, please click on the relevant link:

From this page, click on the Download this version link against an update that was released before your license expiry date.

Isn't this just like a yearly paid upgrade, then?

Sort of - but it's not yearly. It's every 18 months.

Just as users of BusyCal 1 upgraded to v2, and then from v2 to v3. The only difference being that BusyCal 3 has offered around 4 years of free updates. With macOS receiving yearly updates, many times breaking existing features offered by our apps or increasing the overall burden of providing support for newer system-wide features, it makes a lot more sense to charge for updates spanning over a number of months, instead of trying to win a race against time and re-marketing the same app in dubious new ways, usually offering minimal value for money.

What if I prefer the Mac App Store instead but strongly dislike subscriptions?

We get it. Subscriptions aren't for everyone.

Part of the reason why we did not push for a paid upgrade for over 4 years (that's 4 years+ of continuous development & support) was because deep down we felt Apple may offer developers with another licensing option, one where we're able to offer free trials to our users and have the flexibility of distributing optional paid upgrades. After years of waiting, it's now clear that Apple sees the App Store suited particularly well for subscriptions instead.

Since we are looking for a sustainable future in building and supporting our complex applications, we decided the only way forward is to offer an optionally renewable, perpetual license directly via our store (something Apple does not plan to offer), while offering a subscription on the Mac App Store. A win-win.

I’ve already paid via the Mac App Store for a previous version of the app. Must I pay anything to continue using that version? If so, why?

As explained here, the Mac App Store version is only going to offer a subscription moving forward. If you continue using the app you had already purchased, updating to the latest version on the App Store will prompt you to pay a monthly or a yearly subscription. Your only option is to switch to our direct, non-subscription model in case you don't want to pay a subscription fee.

You can switch to our direct version by following these steps. Although you will not have to pay to switch to our direct version, you will only be eligible for free updates for a total of 18 months on top of the original purchase date (i.e. from the App Store), as explained here.

I'm subscribed to the subscription apps on the Mac App Store, but want to purchase a direct copy. Can I transfer my license?

It is not possible to transfer your subscription based license from the App Store directly. As the App Store uses a subscription model with very different pricing compared to what is offered directly by busymac.com, and is managed by Apple directly, you would need to first cancel your subscription from the App Store, then purchase a copy from our online store. Users can manage App Store subscriptions via the following link: https://support.apple.com/en-us/HT202039

Unfortunately, Apple provides us no way to refund subscriptions in any way. If you’re looking for a subscription refund, we recommend reaching out to Apple support.

Will the App Store subscription support family sharing?

Yes it will.

I own a copy from App Store before a subscription version was made available. Can I transfer this license over to the direct version?

The old version of BusyCal 3 and BusyContacts on the App Store have been discontinued. Instead, new versions will soon be introduced under the subscription model. If, for instance, you own a copy of BusyCal 3 from the App Store, you can transfer your license over to the direct version at any time by simply downloading and installing the currently available trial version from the product page. Here are the steps:

1) First, make sure you have the existing App Store version of the app installed. In case you don't have it already installed, you can download it from your purchased history as explained here: https://support.apple.com/en-ae/guide/app-store/fir0fb69db23/mac

If it's BusyCal you're downloading from the app store, make sure it is version 3. For version 2, you will need to make a separate upgrade from here.

2) Next, simply download our trial version and install it over the app store version. Here are the links:

3) Launch the app and click on the app's name in the top menu bar and then on 'Register...'

4) This will switch your license over to our direct, perpetual license

After you have installed these versions, you will be prompted automatically if your license needs to be registered or renewed in case you purchased the copy 18 months ago. In case you do not wish to renew the license, you will be given the option to download the last update you were entitled to download for free.

In case you have not yet registered your copy after installing the direct version, you may see a prompt requesting you to register your copy. This is required to validate and assign a license (serial number) against the installed copy. As an exclusive offer for our App Store users, your newly registered copy will be eligible for 18 months of free updates without paying the renewal fee.

You can register your copy by clicking on the app's main menu item, which would be BusyCal or BusyContacts, and then on Register.... You will need to enter your iCloud email address in order to receive a new license key.

I want to exchange my direct license for an App Store's subscription

This is unfortunately not possible. As the App Store uses a subscription model with very different pricing compared to what is offered directly by busymac.com, and is managed by Apple directly, you would need to subscribe to the App Store separately. If your direct purchase was in the last 30 days, you would be entitled for a refund. Please contact us so we may refund your copy. If your purchase is older than 30 days, we will not be able to process a refund.

What's included in the Mac App Store subscription?

BusyCal and BusyContacts are sold separately on the App Store, and so you will need to subscribe to the products separately..

Also note that BusyCal iOS is not part of a subscription. It is sold separately on the iOS app store for a one-time fee.

What if my App Store subscription lapses? Do I lose my data?

No. While the apps won't function without a valid subscription, your data will remain saved on disk. Any data synced to a CalDAV / Exchange service prior to the subscription expiring will remain synced to your online accounts. BusyCal does not remove / modify / alter any data.

I want to get a refund for a subscription I got charged by the App Store

Apple gives us no control over refunds in any way whatsoever. You will need to submit a request to Apple for a refund for any App Store app, including BusyCal and BusyContacts. This can be done by signing into reportaproblem.apple.com with your Apple ID.

BusyCal and BusyContacts on macOS is available via our online store as well as via a subscription from the Mac App Store. Since we've answered some of the most common questions already, below is a concrete comparison between the different licensing models to find out which one's better for you.

Direct from BusyMac.com

One-time purchase of a perpetual license you own for $49.99 USD (further discounts when purchasing both BusyCal and BusyContacts).

You can use the app on all of your Macs, including on that of your family members.

Benefits:

• Pay once and own the product

• Get updates a lot earlier

• Get exclusive access to beta versions

Caveats:

• Your purchase comes with free updates for 18 months (requires optional renewal at 40% off in order to receive another 18 months of updates).

Mac App Store (coming Q3 2021)

Subscription pricing $34.99 USD/year or $2.99 USD/month.

You can use the app on all of your Macs, provided you are the only user.

View and mange your subscriptions: https://support.apple.com/HT202039

Benefits:

• Subscribe once and never worry about updates or upgrades. You're always on the latest version.

• Purchase managed by App Store, which means easy install, easy updates, easy cancellation and refunds managed by Apple.

Caveats:

• No longer functions if your subscription expires

• BusyCal does not support the current date in the dock.

• BusyContacts has some minor sandboxing related limitations with its Activity panel

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Setapp

Subscription pricing ~$107.99 USD/year, for dozens of apps.

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View and mange your subscription via Setapp directly.

Benefits:

• A collection of hand-picked, glorious apps for a fixed subscription fee.

• Subscribe once and never worry about updates or upgrades. You're always on the latest version.

• Purchase managed by Setapp, which means easy install, easy updates, easy cancellation and refunds managed by Setapp.

Caveats:

• No longer functions if your subscription expires

• We receive a very small share of the subscription fee.

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BusyCal’s Preferences window offers numerous ways to configure its appearance and behavior to suit your needs.

To display the Preferences window, choose BusyCal > Preferences. Then click the icon at the top corresponding to the category of preference you want to adjust.

General

To customize the start of the week, number of days or weeks shown, day start and end times, and other settings, click General.

You can adjust the following options in General Preferences:

• Start week on — The first day displayed in the leftmost column of the Week/Month view.
• Week view shows — Number of days shown in the Week view: 2–14. If “One week” or “Two weeks” is chosen, the leftmost column is always set to the “Start week on” selection above. If 2–14 days is selected, the leftmost column starts with today. This is handy for showing only this and future days in the week view.
• Month view shows — Number of weeks shown in the Month view: 1–12. If “One month” is chosen, a traditional month view is shown with the 1st of the month displayed in the topmost row. If 1–12 is selected, the topmost row starts on this week and shows x weeks forward. This is handy for showing only this and future weeks in the month view.

• Day and Week views show — Determines the number of hours shown (i.e., the zoom level) in the Day/Week view.

  Tip: While in Day/Week view, you can dynamically set the hours shown by holding down Option and scrolling with a mouse scroll wheel, two-finger swiping up or down on a trackpad, or one-finger swiping up or down on a Magic Mouse.

• Day starts at — Shade the times before the start of day in Day view and Week View.

• Day ends at — Shade the times after the end of day in Day view and Week View.

• Default calendar for Events — The default calendar for new events.

• Default calendar for Journals — The default calendar for new journal entries.

• Default start time — The default start time for new events.

• Default duration — The default duration for new events.

• Show Birthdays calendar — See Birthdays and Anniversaries.

• Show Anniversaries calendar — See Birthdays and Anniversaries.

• Show BusyCal Menu in menu bar — See BusyCal Menu.

• Menu is sticky — When this checkbox is selected and you display the BusyCal Menu, it continues to float above all other windows and applications until you explicitly dismiss it by clicking the BusyCal Menu icon again. When this checkbox is deselected, clicking anywhere outside the BusyCal Menu or pressing Esc dismisses the menu.

• Set Menu Shortcut — By default, you can press ⌘-Control-B to display the BusyCal Menu (as an alternative to clicking the menu bar icon). If you prefer to use a different keyboard shortcut (for example, if you’ve already assigned ⌘-Control-B to something else), click Set Menu Shortcut, click in the field at the top of the dialog that appears, and press the key combination you want to use to open the BusyCal Menu. Then click OK.

Accounts

To add or modify calendar accounts (including iCloud, Google, Exchange, and other CalDAV accounts), click Accounts.

You can then click + (plus) to add an account, or select an account and click - (minus) to delete it.

For information on adding and configuring various account types, refer to the following pages:

• iCloud: Syncing with iCloud
• Google: Syncing with Google Calendar
• Exchange: Syncing with Exchange (also covers syncing with Office 365, but note that only business and educational subscriptions to Office 365 include full Exchange support)
• CalDAV: Syncing with a CalDAV Server
• Fruux: Syncing with Fruux
• BusyCal: Sharing calendars on a LAN via BonjourDISCONTINUED

The following two options appear only when the account in question supports these:

• Meeting calendar — Meeting invites sent by others will be added to this calendar by default.

• Meeting organizer email — Certain accounts allow you to specify aliases or additional email addresses as part of your primary account, such as iCloud and Fastmail. In case you have several aliases available in your account, you can pick the email address you would like to send meeting invites as (i.e. meeting invites will be sent out with the selected email as the Organizer).

To Dos

To customize how to dos are created and displayed, click To Dos.

• Enable Reminders — Turn on to sync directly with the Reminders app. This has now become necessary if you have upgraded your Reminders app starting Catalina / iOS 13 as To-Do calendars no longer sync via your iCloud account like before.

The following options are available for customizing to dos:

• Default Calendar for To Dos — The default calendar new to dos are created in.

The following four settings affect the To Do List that appears in the right sidebar.

• Sort To Do List by — The sort order for the To Do List. You can check the 'Group by Calendar' option to apply a secondary grouping to your ToDos by calendar. This way, all the Home Todos, for instance, will group together.
• Show dated To Dos — The date range for to dos displayed in the To Do List. The default displays to dos due within the next month. You can select a different range if you want to view fewer or more to dos.
• Show undated To Dos — Whether or not to display undated to dos in To Do List.
• Show completed To Dos — The date range for completed to dos displayed in the To Do List. The default displays to dos completed today. You can select a different range if you want to view fewer or more completed to dos.

The following setting affects the visual display of To Dos in Day and Week view:

• Duration in day & week view — The amount of vertical space each To-Do occupies visually in the time line.

The following setting affects regeneration of overduerecurring To Dos when marked done (NOTE: This is only applicable to Task Calendars on iCloud):

• Default regeneration style — The default Take out trash regeneration style ignores all overdue occurrences and sets the next occurrence to a future date based on the task's due date. For example, you have a to-do to 'Take out trash' due daily. The last time you took out the trash was two days ago, before you went away for the weekend. If you take out trash today and mark this, now overdue, to-do as complete, the next occurrence will be set to 'Tomorrow' since all of the trash has been taken out.

The Pay rent style, on the other hand, does not skip any overdue occurrence, and sets the next occurrence based on the task's due date. If there's an overdue weekly subscription you haven't paid for several weeks, marking it complete would set its due date to next week from the date it was last due. You would need to explicitly mark each occurrence as complete.

Conversely, with the Pay Rent option set, completing an overdue 'Take out trash' to-do would have re-created a todo and set its due date to 'Yesterday'. Marking that complete would have moved it to 'Today' and so on.

The Completion date style will simply set the next occurrence based on the completion date. So if the to do was due on the 1st of Oct, set to repeat weekly and is completed on the 5th, the next occurrence will be 12th of Oct (5th + 7 days) instead of the 8th.

Several task management apps prefer to follow the 'Pay rent' style by default, whereas Apple Reminders follows the 'Take out trash' regeneration style as its default. BusyCal offers its users the flexibility to choose between the two styles. This can be configured per To Do.

The following two settings affect To Dos that appear in the calendar:

• Show dated To Dos in calendar — Whether or not to display dated to dos in the calendar on their due dates.
• Show completed To Dos in calendar — Whether or not to display completed to dos in the calendar on the dates they are completed.

The following setting affects the display of to dos in both the To Do List and calendar:

• Carry forward uncompleted To Dos — Whether or not to carry forward past due to dos and display them on the current date.

Alarms

To adjust default settings for alarms and the behavior of the BusyCal Alarms window, click Alarms. The top portion of this preference pane addresses default alarms, while the bottom half applies to the BusyCal Alarm window.

Default Alarms

Although you can manually set alarms for any event or to do, you may want to adjust the default settings for new events and to dos to suit your personal preferences.

You can adjust the following settings:

• Default Alarm Sound — From this pop-up menu, choose the sound that will play when an alarm occurs.
• Add a default alarm to new timed Events — Select this checkbox to include an alarm by default when creating new timed events. Then enter a number and choose a time period (such as “minutes before” or “hours after”) from the pop-up menu.
• Add a default alarm to new all-day Events — Select this checkbox to include an alarm by default when creating new all-day events. Then enter a time and choose “same day” from the pop-up menu, or choose “days before” or “days after” and enter the number of days before or after the event’s scheduled date when the alarm should occur.
• Add a default alarm to new timed To Dos — Select this checkbox to include an alarm by default when creating new timed to dos. Then enter a number and choose a time period (such as “minutes before” or “hours after”) from the pop-up menu.
• Add a default alarm to new dated To Dos — Select this checkbox to include an alarm by default when creating new timed to dos. Then enter a time and choose “same day” from the pop-up menu, or choose “days before” or “days after” and enter the number of days before or after the to do’s scheduled date when the alarm should occur.
• Default alarm for birthdays & anniversaries — Select this checkbox to include an alarm by default for all birthdays and anniversaries. Then enter a time and choose “same day” from the pop-up menu, or choose “days before” or “days after” and enter the number of days before or after the event’s scheduled date when the alarm should occur.

Alarm Window

To enable the BusyCal Alarm window, select “Use BusyCal Alarm window,” and choose from the following options:

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• Alarm window takes input focus — Select this option if you want the Alarm window to take the keyboard focus, so you can snooze or dismiss an alarm from the keyboard without first having to click in the window with your pointer.
• Snooze button is default — Select this option if you want Snooze to be the default button in the Alarm window so you can press Return on the keyboard after entering a snooze value without having to click the Snooze button with your pointer. Otherwise, pressing Return dismisses the alarm.
• Snooze value — You can sSet a default snooze interval, including the option to snooze an alarm for x minutes before the start of the event (as opposed to minutes from when the alarm is snoozed).

Info Panel

To customize the Info Panel to show only the fields you want to see, click Info Panel.

The first two checkboxes affect the display of the Info Panel as a whole:

• Open Info Panel for new events” at the top — If you select this checkbox and the righthand sidebar is visible, then when you create a new event, the title field is selected in the Info Panel. If “Open Info Panel for new events” is selected and the righthand sidebar is not visible when you create a new event, the Info Panel popover (or floating window, depending on the state of the next checkbox) appears, with its title field selected.
• Display Info Panel in floating window — If you select this checkbox, BusyCal displays the Info Panel as a floating window rather than as a popover when the righthand sidebar is not visible.

To choose which fields to display, select from the following options:

• Location — Displays a text field for entering location information.
• Location URL — Displays a URL field for entering location URLs, such as a link to Google Maps.
• Start time zone — Displays a time zone menu for the event start time. See Time Zones for more information.
• End time zone — Displays a time zone menu for the event end time. See Time Zones for more information.
• First occurrence — Displays the first occurrence date of a repeating event and current sequence number.
• Travel time — Displays a menu enabling you to see or specify the travel time for that event.
• URL — Displays a URL field for inserting links.
• Tags — Displays a field for entering tags. See Tags for more information.
• Graphic — Displays a field for attaching graphics. See Graphics for more information.
• Attachments — Displays a menu for attaching files.
• Attendees — Displays a field for adding attendees. See Meetings and Invitations for more information.
• Contacts — Displays a field for linking to contacts in BusyContacts.

• Private — Displays a checkbox to indicate that the event is Private. When sharing a calendar with others through Exchange, Google, and some CalDAV Servers, events marked Private appear to other people with a title of “Private Event.” The event blocks your free time for scheduling purposes, but no other details are shared.

  Note: This checkbox is enabled only when syncing with a calendar server that supports this feature. It is not supported by iCloud.

• Busy — Displays a checkbox to indicate whether an event affects your availability as free or busy.

• Created time — Displays the date and time the event was created.

• Last edit time — Displays the date and time the event was last modified and the user account that last modified it.

• My alarms — Private alarms that are stored locally and do not sync with other apps and services.

• My tags — Private tags that are stored locally and do not sync with other apps and services.

• My URL — Private URLs that are stored locally and do not sync with other apps and services. You can drag files, email messages, bookmarks, contacts, and other items to the my URL field to create links that open the source document.

• My notes — Private notes that are stored locally and do not sync with other apps and services.

Below is an example of the Info Panel with all fields shown.

Appearance

To customize the calendar date and event formatting, click Appearance.

You can adjust the following options in Appearance Preferences:

• Day number font — The font face and size for dates and days of the week in Week/Month view.
• Day number color — The color used for dates in Week/Month/Year view. If you choose Black & Gray or Black & Red, black is used for weekdays while gray or red is used for weekends and holidays.
• Banners — Display style for Banners (all-day events).
• Show multi-day events — Display style for timed events (i.e. non-all day events), that start on one day and then end on another. For example, an conference call that starts at 9pm on Sunday and ends at 3am on Monday is a 'multi-day event'. You can choose to show them separated, as separately shown events on each day, or similar to all-day banners.

Combined:

Separated:

• When duration is more than — When set to Combined, you can choose to ignore combining events that are shorter than the selected duration.

• in all-day section of day & week views — When set to Combined you can exclude these from the all day section of day and week views.

• Event times — The formatting for event times in the Month view. There are several different time formats to choose from. The menu is divided into two sections—one for displaying the event times on the left, and the other for displaying event times on the right. If you tend to have lots of events with long titles, you may want to choose a compact time format (such as 10a) and experiment with left or right justification. Turning Word Wrap off can help fit more events in Month view too.

• Event text color — Choose Black to display event names in black in all calendar views, or choose Calendar/Tag Color to display events in the calendar color or tag color. When the event color is black, bullet characters appear next to event names in Month and List views with the color of the calendar or tag.
• Default event font — The font face and size for events.
• Default sticky font — The font face and size for sticky notes.
• Calendar list font — The font face and size for calendar names in the Calendar List shown in the left sidebar.
• Show week numbers — Display week numbers in the calendar and mini months.
• Group entries by Calendar — Events and To Dos can be grouped by calendar first before sorting these by their respective times.
• Show Notes in Day and Week Views — Display notes for events in Day and Week views.
• Show Graphics on all days of a multi-day event — Timed events that start and end on different days (i.e. non all-day banners) with attached graphics typically only display the icon on the first day. Enabling this option will show an icon on all the days the event spans across.
• Show month separators in Month View — Display a more visible, thick outline to separate days between adjacent months.
• Use darker gridlines — Gridlines in day, week and month views will appear in a darker color.

Weather

To adjust the display of weather, or moon phases on your calendar, click Weather.

To display weather forecasts for the next 10 days, select the “Show weather” checkbox, and then select “At current location” or manually enter the ZIP code or city code for your area. You can also choose Fahrenheit or Celsius from the “Temperature scale” pop-up menu.

Note: To display weather at your current location, BusyCal requires access to Location Services. The first time you open BusyCal you should be presented with a dialog asking if you want to grant BusyCal permission to access Location Services. If you did not grant BusyCal access to Location Services at that time, you must do so manually, by going to System Preferences > Security & Privacy > Privacy > Location Services and then selecting the checkbox next to BusyCal.

Weather Graphics

You can display the weather graphics in three different formats: Small, Large, or Background; choose your desired size from the “Weather graphics” pop-up menu. When the size is set to Small or Large and you hover your pointer over the weather icon, an extended forecast is displayed. If you click the icon you’re redirected to Wunderground.com.

Weather Graphics: Small

Weather Graphics: Large

Weather Graphics: Background

Moon Phases

To display moon phases, select the “Show moon phases” checkbox in Weather Preferences.

You can display the moon phases in three different formats: Realistic, Symbols, or Astrological; choose your desired format from the “Moon graphics” pop-up menu.

Moon Graphics: Realistic

Moon Graphics: Symbols

Moon Graphics: Astrological

Backup

BusyCal automatically backs up your calendars every 24 hours and saves your last 10 backups in the following directory:

~/Library/Containers/com.busymac.busycal3/Data/Documents/BusyCal Backups

You can change the frequency, the number of backups to keep, and the location for the backup folder on the Backup pane. Your options are:

• Automatically back up — Controls how often backups are created.
• Backups to keep — Controls how many backup archives are kept when deleting old copies.
• Backup location — Controls the location where backups are stored.

To restore your calendar from one of these backups, click Restore From Backup, select a backup file, and click Open. Select the calendars you want to restore and click Restore. Your calendar(s) are restored from the backup.

Note: All events on the calendar(s) you restore are replaced with the contents of the backup. Therefore, if you restore from a backup that was created yesterday, any events created on the calendar you are restoring since yesterday are lost.

Advanced

A number of remaining miscellaneous preferences, mostly for advanced users, are found on the Advanced pane.

Time Zones

The first four preferences on the Advanced pane apply to time zones:

• Show time zone menu in toolbar — Select this checkbox to enable BusyCal’s Time Zone menu, which can be used to dynamically display all the events in your calendar in a different time zone. This is useful when traveling between different time zones. It enables your Mac’s system clock to be set to a new time zone, while BusyCal continues to display events in your home time zone.
• Use long time zone names — Select this checkbox to display a city name along with the time zone.
• Show second time zone in Day and Week views — Select this checkbox to display a second time zone bar in day and week views
• Convert GMT times to Local timezone when syncing events — This instructs BusyCal to convert any event with 'GMT' set as its timezone to your local time when adding a new event for the first time. Normally, meeting invites or events on shared calendars are added in 'GMT' by others as a matter of convenience, as it's easier to reason in GMT time. Such events will automatically get converted to your local date and time. If you would like to keep these in 'GMT' time irrespective, uncheck this option. NOTE: The info panel will always show you the actual start / end times along with their respective original timezones, however the day / week / month views will automatically translate these times to your local timezone or one you've manually picked using the Timezone dropdown.

Event Creation

• Use natural language processing for events created in Month view — When this option turned on, any time you create a new event in Month view, BusyCal can use NLP (Natural Language Processing)[.//0605] to automatically extract and set the title of the event, its start / end times as well as location. Turn this off if you want the entered titles to remain as-is.

Event Changes

This preference applies to events on shared calendars:

• Confirm changes to events on shared calendars — Select this option to display a warning when you edit or delete an event on a shared calendar.

Meetings on Shared Calendars

• Show meeting invites from shared calendars in the inbox — Typically you don't want to see invites sent to people that are sharing their calendars with you, since these aren't explicitly addressed to you. Such meetings would still appear in the calendar - but not as a notification in the Inbox. However, if you're managing someone else's calendar for them (such as an assistant or a secretary), you would want to turn this option ON. This would route all invites, sent to people that have given you read and write permission on a shared calendar, to the (Inbox)[./70586-the-busycal-window] as notifications.

Meetings on Local Calendars

If you create a meeting on a local calendar, BusyCal sends meeting invitations from the default email account in Apple Mail. You can set the default account in Mail by choosing Mail > Preferences > Composing, and choosing an account from the “Send new messages from” pop-up menu. BusyCal also supports several third-party mail clients that allow sending meeting invitations via AppleScript.

In addition, you can set the following related preferences on the Advanced pane in BusyCal:

• Automatically notify organizer/attendees of meeting changes — Select this option to automatically notify attendees when you edit or delete a meeting they were invited to. If this option is deselected, an alert will be presented after editing a meeting asking if you’d like to notify attendees.
• Show outgoing meeting invitations in Mail — If you select this checkbox, you can view outgoing meeting invitations in Mail before sending them. This may be useful for adding a personal note to the email or changing the mail account the invitation is being sent from.
• Meeting organizer email — When you create a meeting in BusyCal, your default email address is used for the Organizer. You can change the default Organizer email by choosing one of your email addresses from this pop-up menu. You can select any of the email addresses on the Me card in Contacts.

Note: These settings only affect meetings created on local calendars. When scheduling meetings on iCloud, Google Calendar, Exchange and most other servers, the meeting invitation is delivered by the server and not your email client.

LAN Sharing

The final group of preferences applies to sharing calendars with other BusyCal users on a LAN (local area network):

• LAN sharing name — The name your Mac uses for calendar sharing on your local network.
• Port — The port used for calendar sharing. Leave this set to Dynamic to let BusyCal choose a port, or select Static and enter a number to use a specific port.
• Use SSL —Check this box to use SSL for LAN sharing.

For more information on LAN sharing, see Sharing calendars and address books on a LAN via Bonjour.